Condition Reports

A rooming house condition report in Victoria is a legally required document that records the state of a resident’s room and shared facilities at the time they move in. It protects both the operator and the resident in case of disputes over cleaning, damage, or bond claims.

Here's what must be included:

1. Resident & Property Details

Resident’s full name
Room number or identifier
Address of the rooming house
Date of occupancy commencement
Operator’s name and contact details
If there is a telephone, internet or NBN connected to the site
Date of last smoke alarm test
Date of last gas and/or electricity safety check

2. Room Condition

For each item, note whether it is:

Clean
Damaged
Working or not working

Include:

Walls, ceiling, floor coverings
Windows, blinds/curtains
Lighting fixtures
Heating unit
Furniture (if provided): bed, desk, chair, wardrobe
Smoke alarm (presence and function)

📸 Tip: Attach dated photos of any existing damage or wear.

3. Shared Facilities

Assess and record the condition of:

Kitchen (appliances, benches, sinks, cupboards)
Bathroom (toilet, shower, basin, mirrors)
Laundry (washing machine, dryer, trough)
Common areas (lounge, hallways, outdoor spaces)

4. Fittings & Fixtures

Power points and light switches
Doors and locks
Plumbing (taps, drains)
Ventilation or exhaust fans
Safety features (fire extinguisher, exit signs)

5. External Areas (if applicable)

Pathways, fences, gates
Outdoor lighting
Garden or yard condition

6. Signatures & Copies

Operator must sign and provide two copies to the resident (or one electronic copy) before move-in
Resident must return a signed copy within 5 business days
Both parties should retain a copy for their records

✅ Prescribed Form

Use the official Condition Report Form provided by Consumer Affairs Victoria. It ensures compliance with the Residential Tenancies Act 1997 and includes all required fields.

You can download the official form from Consumer Affairs Victoria website.